Control access levels and permissions for your team with granular role-based controls.
WorkflowHero uses a role-based permission system to control what users can do within an organization. Each role has a predefined set of permissions that automatically apply when assigned.
Full organizational control
Standard working permissions
Read-only access
Ability to create new workflows from scratch or templates. Admins and Members have this permission.
Modify existing workflows, update stages, change assignees, and edit workflow settings. Admins and Members have this permission.
Permanently delete workflows. Only Admins have this permission to prevent accidental data loss.
Create, rename, and organize folders for workflow organization. Admins and Members have this permission.
Send invitations to new team members and manage pending invitations. Only Admins have this permission.
Configure organization settings, manage subscriptions, and control billing. Only Admins have this permission.
Access analytics dashboards, resource metrics, and usage reports. All roles have this permission.
Admins can change member roles at any time:
Permissions update immediately when a role is changed.
All permission changes are logged with:
Follow the principle of least privilege: only grant the minimum permissions needed for each team member to do their job effectively.